Accountant I - CIB

Job Posting

Important Recruitment Information for this vacancy: Req.#215935

Job Posting closes: Tuesday, March 25, 2025

Agency Information:

Kansas Department of Corrections

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Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDOC does not provide sponsorships for this position.

E-Verify: The Kansas Department of Corrections (KDOC) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.

About the Position: Accountant I - Centralized Inmate Banking, Req.#215935

This position will be located at our Kansas Department of Corrections Central Office, in Shawnee County.

Who can apply: Applicants who meet the minimum requirements

Classified/Unclassified Service: Unclassified Service

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: 8:00 AM - 5:00 PM, Monday through Friday

Eligible to Receive Benefits: Yes

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Compensation: $48,484.80/Annual ($23.31/Hr.)*

• Offered salary will be determined by education, experience, or qualifications. Though this position is unclassified, the posted starting salary is equivalent to classified Pay Grade 29, step 6. Please contact Recruitment Coordinator for further details.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information

Position Summary & Responsibilities

Position Summary:

Works under the general direction of the Accountant II assigned to the KDOC Centralized Inmate Banking Unit. Shares in the responsibility for managing 10,000 subsidiary inmate accounts through the maintenance of the automated double entry bookkeeping system for the KDOC Centralized Inmate Trust fund. The KDOC Centralized Inmate Trust Fund is a non-appropriated fund consisting of money received by inmates totaling approximately $17,000,000. Inmates receive funds in the form of electronic deposits, certified checks and earnings. Inmates are allowed to send money to individuals or spend money on approved purchases. This position shares the responsibility for the accounting of these funds along with three other Accountants and is required to follow the Standard Operating Procedures for Centralized Inmate Banking.

Job Responsibilities may include but are not limited to the following:

Disbursements: Prepares disbursements as outlined in the Standard Operating Procedures. Interprets documentation to insure correct use of accounting codes. Insures correct signatory authority, incentive level, and spending limits for transactions. Posts disbursements using the correct code to the referenced inmate accounts. Reconciles disbursement batch and forwards for authorization. Ensure daily work is filed in manner prescribed in the Standard Operating Procedures.

Private Industry Processing: Utilizes payroll data relating to inmate's private industry employment to process required facility deductions. Reviews and reconciles entries to insure the accuracy of deductions for Room and Board, Crime Victims Fund, Court Ordered Restitution, Dependent Support, Family Support, Incidental Expense, as well as Mandatory Savings reserve.

Accountant Support and Backup: Performs duties delegated by the Accountant V and Accountant II in order to enhance work flow and to ensure all CIB tasks are completed timely and accurately. Other Processes include processing Special Events, Out to Court inmates and Ongoing Garnishments. Manage Releases by processing Rapid Financial transactions and reconciling Gratuity payments.

Receipts and Deposits: Receipts and reconciles all non-scanned, non-electronic monies received. Prepare a deposit of all non-electronic monies received. Reconciliation of electronic deposits.

Discharges & Transfers: Processes inmate accounts for discharge or transfer using the appropriate OMIS program. Prints and reviews the discharge information and verifies information scheduled to be sent to Rapid Financial debit card vendor. Prepares monies for transfer to outside financial institution for personal funds as well as applicable gratuities.

Serves Other Accounting Office Duties: Includes but not limited to the following:

• Performs other duties as assigned.
• Serves as backup to other Accountants and the Administrative Specialist positions within Centralized Inmate Banking
• Researches and answers inquiries from inmates, inmate families and correctional staff.

Must be capable of performing Essential Physical Functions (See attachment to Position Description)

Regular and predictable attendance is an essential function of this position

Qualifications

Minimum Qualifications:

One year of experience in accounting/office support work. Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications:

Knowledge of computerized accounting software (QuickBooks Enterprise Edition)

Knowledge of basic accounting principles, practices and standards.

Ability to establish and maintain effective working relationships with coworkers and representatives from other agencies or departments; Organize and clearly express information in concise written form; Make mathematical calculations rapidly and accurately; Read, comprehend and apply pertinent laws, rules and regulations; Detect and reconcile discrepancies in financial records; and use calculators, personal computers and application

Post-Offer, Pre-employment Requirements: Must possess and maintain a valid driver's license. Must pass a criminal history records check.

Recruiter Contact Information

Name: Alyssa Cabello

Human Resource - Recruitment Manager

Email: ...

Name: Daniel Cline

Human Resource - Recruitment Coordinator

Email: ...

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email - sent to the Preferred email on the My Contact Information page

Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• Tax Clearance Certificate
• College Transcripts (if applicable)
• DD214 (if you are claiming Veteran's Preference)

Upload these on the Attachments step in your Job Application

• Cover Letter
• Resume

Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents" and "Save Tax Clearance Certificate as a PDF"

Kansas Tax Clearance Certificate Required: Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance within 10 days following the offer of employment by accessing the Kansas Department of Revenue's website. In the event that an individual who has been offered employment cannot provide proof of a tax clearance certificate, the individual will be required to enter into a payment plan with KDOR and remain current on such payment plan or make other arrangements with KDOR to achieve the tax clearance required under Executive Order 2004-03. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate to the hiring agency. If you need assistance with the tax clearance, please contact ....

Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document.

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to ..., scanned and emailed to ..., or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Landon State Office Building

900 SW Jackson, Rm 401

Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.